This is where supervision comes in. If they can’t or won’t fill out a timesheet correctly you will have to have the employee come to you each time so you can mark it. A timeclock is a way around this. They punch in and out or they don’t get paid. If they don’t punch the timeclock their supervisor is responsible for knowing the time they worked. If you have an employee who is abusing the system for their gain the only solution may be to terminate them for document cause. Learn more about our timeclock services here. [insert link to our timeclock page].
Buddy punching is when an employee asks another employee to “clock-in” for them. It is done through a time stamp clock or even handwriting on a time sheet. It most often occurs when an employee is running late and asks another employee to mark him on-time on the timesheet.
Most employees don’t realize that it’s a form of payroll fraud, and it costs U.S. employers more than 373 million dollars annually (2017). Be sure to add it to your employee manual so employees realize it is considered payroll fraud and state what will happen if an employee is caught (for example, “An employee shall be subject to disciplinary action up to and including discharge.”).
To avoid buddy punching, consider switching to a biometric time clock or individual key cards employees have to swipe to clock-in.
Learn about the time clock options GetPayroll offers.
Interested in creating an employee handbook/policy manual for your company (the answer should be yes!), enroll in our HR services for your Federal and State handbooks. Or, contact us to learn more at 972-353-0000, chat online, or schedule a call.
There are several reasons why you should use a time clock. Improper time keeping accounts for 8% of all overpayment errors in payroll.
There are six common problems with traditional timesheets.
- Buddy Punching
- Incorrect Hours Documented
- Time Tweaking
- Jumbled Handwriting
- Unauthorized Overtime
- Untracked Arrivals, Breaks, and Departures
Time clocks will benefit you, as the business owner:
Legal disputes over employee wages and hours are growing.
Paper timesheets can get lost or destroyed which means the employer is losing attendance records required by law. If an employee has contemporaneously created time records, and challenge the employer for overtime, they will win.
Easier time approval.
With an electronic system, timesheet approval is much simpler. No need to track down employees to rectify messy time sheets and you can access time record archives at any time.
Electronic timekeeping systems mean less error for both the employee and employer. Accurate time reporting and payment means less headache for businesses.
Learn about Access 1 Source, the vendor we recommend for physical and web-based time and attendance services.
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