While you’re conducting a hiring interview, it’s easy to get overly focused on one element of the process that you miss the bigger picture. It is important to remember that there’s more to an interview than just how the candidate answers your questions. Here are some tips to help you run a smooth interview process.

1. Have a solid interview structure for the candidates

It’s a good idea to give the candidate a roadmap for the interview as you get started. Start with a brief description of the company and the job duties. Then let the applicant know that you will be asking job-related questions, followed by an opportunity for the candidate to ask questions. Providing this structure early on sets up the interview parameters, keeps you both focused, and gives the candidate an idea of what to expect.

2. Coordinate with other interviewers

More often than not, it’s better to have another person conduct the interview alongside you. This can help eliminate any opportunity for a he-said-she-said situation. With that in mind, it’s essential to determine who will ask which question and in what order. Also, it’s good to know who will answer questions about which topic. For example, the hiring manager will be more suitable to talk about pay or the team’s direction, while team members can talk about culture and what they like about the team.

3. Take notes during the interview process

Whether you’re interviewing just 1 or over a dozen candidates, it’s better to always take notes on each candidate during the process. This will make it easier for you to look back and remember the key moments that stood out to you during the interview.

4. Always follow up

Whether the candidate got the job or not, it is important to follow up with them to let them know. This is one more way of extending a professional courtesy and gives the interview process closure for both sides.

Be sure to check out the other parts of this series on how to prep, conduct, and manage an interview.